Are you looking to enhance efficiency and reduce costs? B2B HQ can help you go paperless and eliminate office clutter – by converting your bulky paper into a convenient digital archive.
No matter the size of your business, we can provide you with the Mail Scan, Email and Shred Service on a weekly, fortnightly, or monthly basis. One of the advantages of having a high-quality virtual office provider is that you can focus on your business growth while your office provider takes care of all of your pieces of mail and letters.
We can scan and email you all of your documents you receive. This service is ideal if you want to go green and get rid of paper or you simply do not have enough time to physically pick up your mail from our offices.
If you do not want us to shred your mail, please add it in order notes for us to replace your mail back into your mailbox once completed. Or, if you need your physical mail from time-to-time, you can get our Once Off Mail Forwarding Service, where we will forward you all of the mail that is within your mailbox, meaning that it is not provided as a digital copy or shredded.
To get this service, you have to log into your account using your credentials and simply click the ‘purchase’ button corresponding to the recurring schedule that you prefer for this service.
How to choose the right cadence? The best way to choose is to think about the volume of mail you receive each month, as this service is based on the time it takes our team to complete the task, which is planned to be 15 minutes. A good guide is if you receive 3 to 5 pieces of mail a month, select the ‘Monthly’ option (unless you need all mail you receive sooner) or if you receive 15 – 20 pieces of mail a month, select the ‘Weekly’ option.
Note: To get this product, you must already have a monthly package with B2B HQ that includes a mailbox.
Recurring Mail Scan, Email & Shred Service – Features
- Mail is retrieved from your mailbox, opened and securely scanned
- Scanned files are emailed as a link to download the file (for files larger than 10MB) or as a file attachment (for smaller files)
- Receive files in either PDF or JPG format, to make it easier viewing on your computer
- Receive a Certificate of Destruction (COD) notice with the email that ensures the shredding process is performed according to the B2B HQ security protocols
- All shredded paper documents are securely recycled
Recurring Mail Scan, Email & Shred Service – Benefits
- Access your documents at any time, from anywhere
- Save time: you do not have to travel or commute to pick up your letters
- Save money: eliminate paper-related costs (e.g., postage costs)
- Save space: paper takes up a lot of space and keeps piling up
- Secure data: you will never misplace or lose an important document
- Eliminate the risk of data breach