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Finding The Perfect Virtual Office

8 Signs You Have Found The Perfect Virtual Office Address

Grant Merriel

If you’re here, I guess you are either considering getting a virtual office or looking to ensure your current virtual office is the right choice for your business.

Or, maybe you are only considering some traditional office alternatives.

Virtual offices are not a new concept anymore as they gained ground in 2020 – the year of the big remote work shift. 

When Covid-19 hit, a good friend of mine was ironically saying: ‘Working from home is not so bad. I’m starting to get the hang of it. I can work in my pajamas, have a glass of wine with my lunch, and have my lunch at 9 am.’

He sells small domestic appliances for a living and had to ditch his traditional storefront and shift to remote work.  

He struggled to run his business with no office for a few months while losing hundreds of sales leads. His business image was not reliable and professional enough to attract customers. 

Finally, he started using a B2B HQ virtual office to run his company and re-build a professional business appearance. 

He recently told me: ‘If I had found the perfect virtual office before, I would have saved a lot of time and overhead costs.’

So, his story gave me an idea. Why not help other business owners like you and share the signs you have found the perfect virtual office? For a successful business, excellent office space is an absolute must. 

Table of contents:

  1. 8 signs you have found the perfect virtual office

1.1. Your clients stay your clients

1.2. You conduct your business meetings with confidence 

1.3. Displaying your business address makes you feel confident

1.4. You’re working with a 100% flexible schedule

1.5. The virtual office provider ensures flawless communication 

1.6. You enjoy all the benefits of a traditional office

1.7. Your virtual office offers you the best value for money

1.8. The virtual office provider has happy customers

1. 8 signs you have found the perfect virtual office

A virtual office can bring several benefits to your business.

But let me tell you something. Virtual offices are not all equal. 

All virtual offices make several promises, but not all of them are able to meet your business needs. 

‘I didn’t try all the virtual offices available in Melbourne. So, how do I know I’ve found the perfect one?’ 

That’s a great question! 

I’ll help you out. If you see all the 8 signs listed below in the services included in your virtual office, it means you’ve found the perfect office space for your business. 

Note: If you’re still having common questions regarding virtual offices and how they work, I suggest you read this post: 8 frequently asked questions & answers about virtual offices

1.1. Your clients stay your clients

When you rent a meeting room in your provider’s office building, your visitors should not see any logo or branding (outside of your OWN logo and branding that you can use on various print assets during your meetings). 

Your clients do not need to know that you’re not actually using a conventional brick-and-mortar office. The meeting rooms, reception area, and office equipment must look like they are all yours.  

This way, you can keep a professional and consistent image for your business.

B2B HQ values your clients. We do not display any logo or branding inside or outside the office building.  

1.2. You conduct your business meetings with confidence

When you rent a professional meeting room, you should trust your business meeting will run smoothly. 

Sometimes, the success of a business meeting depends on you. You’re responsible for good timekeeping, share relevant information, and encourage participation. 

But sometimes, the success of a business meeting depends on the meeting room amenities and facilities.  

Oh, no…The broadband connection cannot cope with video calling!’, ‘I would like to run a PowerPoint presentation, but there is no smart TV in the meeting room!

Have you ever experienced this? 

Your virtual office provider should allow you to access fully equipped meeting rooms with high-speed Internet (like B2B HQ does). 

With the perfect virtual office, you will never be worried that you’ll experience problems with the Internet connection or you won’t be able to run your presentations properly during a business meeting.  

Business Meeting In A Virtual Office

1.3. Displaying your business address makes you feel confident

The professional business address you got from your virtual office provider should make you feel confident. 

In other words, the location you use to display the contact details of your business should be perfect. 

If you feel that your clients and customers are getting more engaged with your business due to the prestigious location where they can find you, it means you’ve found the virtual office provider that makes for you. 

For example, B2B HQ provides customers with a unique prestigious address (near Melbourne CBD) that they are proudly displaying on print assets and various websites.  

1.4. You’re working with a 100% flexible schedule

Your virtual office provider should allow you to manage and organise your schedule at your convenience.

‘But running a business remotely already allows me to set my own schedule!’

I know this. But if your virtual office provider allows you to access the office building during business hours only, you do not actually have a 100% flexible schedule. 

So, if your virtual office provider’s building is open from Monday to Friday, from 9 am to 5 pm, you can only conduct meetings during business hours. 

A flexible virtual office provider like B2B HQ should allow you to access the office building 24/7 and manage your time effectively. 

1.5. The virtual office provider ensures flawless communication

Getting a virtual office should go far beyond renting a set of services. 

Your office provider should keep communication constant and have a rapid response time on all requests and questions. 

Let’s assume that you have a special request. For example, you are using the recurring mail forwarding service, but you’re going on holiday for two months (if you do it, your friends will be jealous!) and do not want to get your physical mail during this period. 

Your virtual office provider should be flexible enough to fulfill your requests. This is why good effective communication is so important.

We are proud to ensure that good communication is one of B2B HQ’s core values. We constantly keep our customers informed by regularly emailing expert tips and tricks. We’re always ready to guide and assist customers in the shortest possible time.  

1.6. You enjoy all the benefits of a traditional office

The perfect virtual office must provide you with ALL the services included in a traditional physical office. 

In other words, you should feel like they are providing you with all the necessary tools to run your business effectively. 

Outside of meeting rooms that are an absolute must (even though not all virtual offices provide them), you should access a wide range of services. 

For example, you should access services such as mail handling (mail forwarding and mail scanning and shredding), local landline plans, and a top-notch virtual receptionist.  

B2B HQ provides all of these services, and we’re constantly working to improve them. 

Man In A Virtual Office

1.7. Your virtual office offers you the best value for money

It would be best to get from your virtual office provider the most advantageous combination of cost and quality. 

How can you know that you’re having the most cost-effective virtual office available in Melbourne? By simply analysing the options available. 

You should not get the cheapest virtual office but the virtual office with the lowest price and all the high-quality services you need to run your business properly. 

B2B HQ is offering packages starting at $79 per month. All of our prices are average. However, we have included in our virtual packages all of the top-notch services your business needs to grow. 

1.8. The virtual office provider has happy customers

The customer satisfaction rate says much about a virtual office provider (of course, this rule applies to all businesses). 

Suppose your virtual office provider has plenty of happy customers. In that case, it means they are offering excellent services and an excellent customer service experience (which makes it the perfect virtual office!). 

B2B HQ’s team is incredibly proud of the 5-star rating we got from our customers. Our clients’ success is our success.  

Virtual Office Happy Customers

Hopefully, I have given you some food for thought when it comes to choosing a virtual office or staying with your current virtual office provider. 
If you think that B2B HQ can fulfill your expectations and provide you with the perfect virtual office package, please feel free to contact us. We would be more than happy to set up a virtual office for you within just a few hours and have you as a customer.

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